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HOW TO CHANGE TIME ZONE IN OUTLOOK CALENDAR INVITE HOW TO
HOW TO CHANGE TIME ZONE IN OUTLOOK CALENDAR INVITE FOR MAC

When your colleague sends you an invitation for a conference call at 11:00 A.M. Outlook keeps track of time zones and daylight saving time so that events automatically appear at the correct time on your calendar.įor example, imagine that your workplace is in Los Angeles and your colleague's workplace is in New York, which is three hours ahead of Los Angeles. The selected time zones automatically appear on your Calendar. In the Label field for each time zone, type a friendly name. Under Time zones, select the Show a second time zone in Day and Week view check box and, if needed, the Show a third time zone in Day and Week view checkbox. The second and third time zones are used only to show a second and third time bar in Calendar view, and do not affect the way in which Calendar items are stored or displayed. The time zones can be, for example, your local time zone, the time zone of another business location, and the time zone of a city that you often travel to. In other versions for Outlook for Mac, you can display only two time zones.

HOW TO CHANGE TIME ZONE IN OUTLOOK CALENDAR INVITE FOR MAC

In the latest version of Outlook for Microsoft 365 for Mac and Outlook 2019, three separate time zones can be displayed in the Calendar. By specifying the specific time zone of the event, you can make sure that the event time will be accurate, even if you travel and change the time zone on your laptop. To display the Time zone selector, on either the Organizer Meeting tab or the Appointment tab, click Time Zones.įor example, if you will be traveling from Los Angeles to New York, you might want to create an event that will occur in New York's time zone instead of your workplace time zone. If you want, you can specify a different time zone for an event as you are creating it. Simply select "Use my own conference call service" and add the instructions for your attendees.When you create a new meeting or appointment, Outlook uses the default time zone in your Outlook preferences for Calendar. If you'd like to use your own conference call service instead of GoToMeeting built-in audio, you can add that information right in GoToMeeting. Providing both VoIP and dial-in options is recommended, as your attendees will be able to choose the audio option that's best for them. Just check the box next to each option to enable.

HOW TO CHANGE TIME ZONE IN OUTLOOK CALENDAR INVITE HOW TO

Learn more about toll-free audio here or how to add enhanced audio to your GoToMeeting plan.

Toll-free numbers - If you have enhanced audio, you can include toll-free numbers for dialing in.

Long distance number - GoToMeeting generates a random phone number for dialing in.

VoIP - You and your attendees can use their computer's audio via microphone and speakers.

GoToMeeting provides the following built-in audio options: To edit your meeting, locate the meeting you want to change in My Meetings and click the Edit icon on the right. You can also change the audio options for any particular meeting when you schedule or edit a meeting. To view or edit your audio preferences for all your meetings, log in to your account and go to Settings. GoToMeeting automatically converts the start time in your time zone to make scheduling easier. If preferred, you can select a different timezone in which to schedule the meeting (such as the timezone of your attendees). If you're getting a warning about the start time, you may want to check the date or your account's time zone.

Timezone – If desired, click Meeting Time Zone to change the timezone in which the meeting is scheduled.

Duration – Click the duration drop-down, then select how long you want to meeting to go (e.g., 30 min, 60 min).

Note that you can only schedule a meeting in the future. You can also type it in military time without having to change between AM and PM (for example, "14:00" will automatically set the start time to 2:00 PM, even if the drop-down is set to AM). Time – Click the time to open the drop-down, then type the start time with the hour and minute separated by a colon.Date – Click the date to open the calendar drop-down, then click the desired date (use the arrows to change scroll between months).You can modify the default date and time as follows: GoToMeeting will automatically display today's date and the nearest time in the future based on your account's time zone. Recurring meetings are available 24/7 and never expire! If you are scheduling a meeting that will only If you are scheduling a meeting that will occur multiple times (i.e., online meeting room), then there is no need to schedule a date and time.